Author Instructions for Paper Submission

Author Instructions

Time Schedule

Here are the most important dates for authors:

  • Paper Deadline:                                March 7, 2014 10pm, GMT
  • Supplemental material deadline:    March 14, 2014, 10pm GMT
  • Reviews sent out to authors:           May 5, 2014
  • Author rebuttal deadline:                May 9, 2014, 10pm GMT
  • Final decisions to authors:               June 17, 2014
  • Camera-ready paper deadline:       July 6, 2014
  • Conference :                                      September 6-12, 2014


Format Instructions

Please refer to the following files for detailed formatting instructions.

A complete paper should be submitted using the above templates, which are blind-submission review-formatted templates.

Papers with more than 14 pages (excluding references) will be rejected without review.

Instructions on online paper submission

Step 1: Create a user account on the CMT paper submission site

  • Please follow this link to sign up as a new user on CMT.
  • Make sure that your browser has cookies and Javascript enabled.
  • Please add “cmt@microsoft.com” to your list of safe senders (whitelist) to prevent important email announcements from being blocked by spam filters.
  • Fill in your contact information. You can edit your contact information at any time (see item near the top right in the submission site). Don’t forget to click the “Update” button to save the edited information.
  • Note: If you need to change your contact email address, please contact the ECCV2014 program chairs via email eccv14-pc-chairs@lists.mpi-inf.mpg.de
  • Note: If you have been invited to review for ECCV 2014, an account has been automatically generated for you using the contact email as your account name (regardless of whether you agreed to review or not). You need to only request for a new password via “Reset your password”. If you have agreed to review, please follow the reviewer login instructions.
  • Note: If you have generated an account and have forgotten your password, just click on “Reset your password”. Instructions will be emailed to you.

Step 2: Enter the domain of ONLY your current institution

  • The first time you log on to CMT you will be asked to enter your “Conflict Domains”.
  • Please only enter the domain of the academic department or institution where you currently work or study (example: cs.toronto.edu). If you worked or studied at more than one institution in the past year, please enter the domain of each institution separated by semicolons (example: cs.washington.edu; microsoft.com).
  • If your institution is a university, please enter the domain of your academic department rather than the whole university (i.e., enter cs.washington.edu rather than washington.edu)
  • DO NOT enter the institution domain names of your current or past co-authors: only your institution should be entered. ECCV 2014 will use a different mechanism to identify collaborator conflicts which does not rely on the information you enter on CMT.
  • DO NOT enter the domain of your email provider such as gmail.com, yahoo.com, hotmail.com, 163.com as your institution domain.

For each paper you want to submit, do the following:

Step 3: Enter a title and abstract

Click on the link “Create a new Paper Submission”.  You will then be asked for the paper title and abstract.  Your title can be up to 512 characters in length. The maximum size of the abstract is 4000 characters.

You can edit the title and abstract at any time up to the submission deadline.

Step 4: Add your co-authors

If your submission has co-authors, you will need to associate them with your submission:

•          Check with your co-authors if they already have an ECCV 2014 account on CMT. If so, please make sure you enter the email address that corresponds exactly to their account name. It is important that each person uses exactly one account as author, reviewer, or area chair for ECCV 2014. This will ensure that they can see your submission when they log onto CMT and allow us to handle conflicts appropriately.
•          Only if a co-author does not have an ECCV 2014 account you should create an account: If the email address you enter does not correspond to an existing CMT account for ECCV 2014, you will be asked to enter your co-author’s information (name, institution, etc.).

Step 5: Select one primary subject area for your paper

•          Subject areas are organized hierarchically in two levels.  You can choose the primary subject area from either the top-level or the lower level. Select the most appropriate subject area from the list. Try to be as specific as possible.
•          Pay extra attention to this choice, as it is important in allowing us to properly assign papers to reviewers.

Step 6: Select up to five secondary subject areas

•          You may select any combination of top-level and lower-level subject areas. Pay extra attention to these choices, as they are critical in allowing us to properly assign papers to reviewers.
•          Your primary subject area cannot be selected as a secondary subject area. It is possible, however, to select secondary subject areas that lie below your primary subject area in the hierarchy. For example, if you have chosen “3D computer vision” for your primary subject area, you cannot choose “3D computer vision” as a secondary subject area but you can choose “Stereo correspondence”.

You should not upload a file at this stage yet.

Step 7: Select  between three and five Preferred Area Chairs (ACs) for handling your paper (strongly encouraged)

•          Your choices will be considered to determine who will shepherd your paper through the reviewing process.
•          You may consult this webpage for information about the ECCV 2014 Area Chairs: their names, preferred subject areas, Google Scholar profiles.
•          Keep in mind that each AC can only handle a limited number of papers; the more preferred ACs you specify the more likely it is that one of your choices will be available to handle your paper.
•          The preferred AC list includes only the AC’s primary subject area. Since ACs can only specify one subject area as primary regardless of the breadth of their expertise, it is possible that your paper’s primary subject area is not included on this list, or that very few ACs have it as primary. You should consult this webpage to view the ACs’ secondary subject areas and their publication profiles to help you decide whom to choose.
•          DO NOT choose the same AC more than once.
•          DO NOT choose ACs who are in conflict of interest with either you or your submission’s co-authors. Please see the ECCV 2014 conflict of interest policy for more details.

Step 8: Include your paper ID

Once you have registered your paper (i.e. title, subject areas, area chairs, etc), you will be assigned a paper ID by CMT. Insert this ID into the latex template before generating the PDF of your paper for submission.

Step 9: Upload your paper’s PDF

•          Paper formatting instructions can be found in the body of the example paper found here.
•          Only PDF files are accepted (maximum size 30MB).
•          Make sure that your paper’s ID appears on every page in the PDF.

Step 10: Optionally upload a supplementary materials file

•          The ECCV 2014 policy on supplementary materials can be found here.
•          Only one PDF or ZIP file is accepted with a maximum size of 100MB.
•          You can update this file by uploading a new one (the old one will be deleted and replaced) until the submission deadline.
•          The paper for review (PDF only) must be uploaded before the supplementary material (PDF or ZIP only) can be uploaded.

 

Instructions on supplemental material

Authors may optionally upload supplementary material (up to 100MB) which may include:

  • videos to showcase results/demo of the proposed approach/system,
  • images and other results in addition to the ones in the paper,
  • anonymized related submissions to ECCV or other conferences and journals, and
  • appendices or technical reports containing extended proofs and mathematical derivations that are not essential to the understanding of the submitted paper.

ECCV encourages authors to submit videos using an MP4 codec such as DivX contained in an AVI. Also, please submit a README text file with each video specifying the exact codec used and a URL where the codec can be downloaded.

Authors should refer to the contents of the supplementary material appropriately in the paper. Note that reviewers will be encouraged to look at it, but are not obligated to do so. Please note that:

  • All supplementary material must be self-contained in a single file for upload (i.e., a single pdf, or a zip file containing multiple items).
  • The supplementary material directly supports the paper as submitted prior to the paper deadline. Only results generated by the algorithm/approach/system reported in the submitted version are allowed. Material based on improvements subsequent to the paper deadline is not allowed.
  • DO NOT include links to external files or websites (e.g., youtube). Including such links is grounds for automatic rejection without review.
  • DO NOT submit a newer version of the paper as supplementary material. Including a newer version of the paper or any portion thereof  is forbidden.